Term and Conditions
- Participant Statement of Understanding
- March of the Living UK 2019 Trip Permission Agreement
(the “Waiver and Agreement” or “Agreement”)
- THESE TERMS AND CONDITIONS ARE IMPORTANT.
Please read the terms and conditions of this Permission Agreement carefully; they impose legal obligations on you and on us and establish our legal relationship. If you do not agree to be legally bound by these Terms and Conditions, you may not participate in the Trip. By the terms “you”, and “your” we refer to Applicants to and Participants in the Trip. The terms “we” and “us” refer to March of the Living UK. The term “Trip” refers to the six (6) days March of the Living UK trip to Poland from 28th April 2019 – 3rd May 2019.
- Your Agreement:
In order for your application to be accepted, you will be required to signify your agreement to be legally bound by these terms and conditions by clicking a designated “I Accept” button on our registration page. You must click “I Accept” and thereby accept these terms and conditions, to participate in March of the Living UK. March of the Living UK will review your Application Form upon receipt of your Deposit and will confirm by email your acceptance onto the Trip. For the avoidance of doubt, you will only have secured your place on the Trip on receipt of this acceptance email.
- Your Acknowledgements:
March of the Living UK provides funding for Students and Young Adults towards the cost of the Trip as explained in point 8. Adult Participants are expected to pay the full cost of the Trip as explained in point 8.3. The six (6) day Trip includes an educational tour of Poland, the cost of the roundtrip airfare to and from Poland from designated cities, site entrance fees, transport, 3-meals a day and accommodation in Poland.
For all Participants you hereby acknowledge and agree to the following:
4.1 Loss or Damage Due to Airlines, Services or Facilities.
March of the Living UK shall not be liable or responsible for any loss or damage which you may sustain to your person or property, or for any loss or damage by reason of any delay, modification, curtailment or arrangement pertaining to the flights, services or facilities to be provided by March of the Living UK in connection with your participation on the Trip and/or any extension thereof. It is understood and agreed that March of the Living UK assume no responsibility whatsoever and shall not be held responsible for the operation and management of any of the airlines, hotels, transport, services or facilities which may be employed in connection with the Trip and/or any extension thereof or for any damage or claim arising therefrom or in connection therewith.
It is essential that Participants purchase appropriate travel insurance and medical insurance in connection with the Trip. By signing this Agreement, you are also signing that you have taken out full travel insurance including physical and mental health insurance. This travel insurance should cover flight delays or cancellation as well as personal property theft, loss and/or damage. March of the Living UK may ask for proof of this insurance prior to the Trip.
It is the responsibility of each Participant to check that they have received their flight ticket, that their name is spelt correctly on their flight ticket and that they board the flight on time. Failure to do this and if subsequently the Participant is unable to fly, the Participant will be responsible for organising a new flight and transportation to meet up with the group. This is also the case if the Participant is unable to fly for whatever reason. The Participant will be responsible for all associated costs in this regard. For the avoidance of doubt, there will be no refund for parts of the trip that are missed and if the Participant is unable to get an alternative flight then the missed departure will be treated as a cancellation [see point 9, below]. Similarly, if the Participant misses their inbound flight it is the responsibility of the Participant to arrange a new inbound flight at their own expense. Failure to board your outbound flight will automatically cancel your inbound flight. It will therefore be the responsibility of the Participant to book and pay for an appropriate new inbound flight in consultation with March of the Living UK staff.
4.2 Extension of Your Stay.
Furthermore, and without derogating from the above, you understand that should you decide to extend your ticket and remain in Poland longer, the decision to do so is yours, and the said extension is in no way part of the programme for which any funding or assistance was provided by March of the Living UK.
4.3 Revocation of Trip Participation.
Notwithstanding the fact that your application to join the Trip has been accepted by March of the Living UK, if March of the Living UK subsequently determines that:
(i) you have not fulfilled the eligibility criteria for the Trip (see Section 11),
(ii) March of the Living UK cannot reasonably accommodate your needs on the Trip, or
(iii) you are not otherwise an appropriate candidate for the Trip, March of the Living UK, in its sole discretion, may at any time cancel its acceptance of your application and thus your participation on the Trip.
- Your Health – Medical Considerations:
You agree that if you have any medical concerns you have consulted a physician of your own choice and have been advised by the said physician that you are in good health. This means that you do not suffer from any physical or mental condition, ailment or disability which requires any medical or surgical care or treatment which would make your travel and/or participation on the Trip hazardous, unwise, unwarranted or a potential source of danger to you or to others who may travel with you or otherwise participate on the Trip. There are no facilities available within the framework of March of the Living UK for the treatment of any psychological or mental health conditions. If medication is required while under the auspices of the programme, it is advisable that Participants travel with a written prescription for each medication. Since medication is often not available under the same trade name as in the country of origin, the full pharmacological name of all medicines and drugs should be supplied. In any event, Participants should bring an extra supply of the required medicine with them and it is recommended that all medication is carried in hand luggage where possible.
5.1 Health Insurance.
You agree that you have appropriate personal medical insurance coverage, which shall be valid in Poland throughout the period covered by the Trip as well as during your flights.
5.2 Permission for Treatment.
In case of medical or surgical emergency, you hereby give permission to the physician selected by March of the Living UK to hospitalise you, secure proper treatment for you, and to order injection, anaesthetic, or surgery for you. You further give permission for March of the Living UK to inform your next of kin/emergency contact as defined in your Application Form with any concerns they may have about your physical or mental well-being.
- Code of Conduct:
6.1 Loss of Trip Privileges.
You may be immediately removed from the Trip for any reason, including:
(a) having provided incorrect or false information regarding any portion of your application, including but without limitation medical information;
(b) failure to participate in any portion of the Trip;
(c) the staff and volunteers feel that you are unfit to participate;
(d) use or possession of illegal drugs;
(e) becoming inebriated to a degree that impedes participation in an activity;
(f) acts of violence or vandalism;
(g) failure to disclose, or disclosure of inaccurate, medical information;
(h) drunk or disorderly conduct
(i) acts of harassment or anti-social behaviour;
(j) failure to comply with any rules or regulations imposed by March of the Living UK or their employees and volunteer staff, including, but not limited to, all terms and conditions of this Agreement.
6.2 Enforcement of Code of Conduct.
The decision to remove you from the Trip shall be at the sole discretion of March of the Living UK, and March of the Living UK is not obligated to give you any “second chances” or prior warnings concerning your misconduct.
6.3 Effect of Removal from Trip; Your Responsibility for Expenses.
You acknowledge that if you are removed from the Trip, you will be responsible for all expenses you incur from the date of removal, including accommodation and the cost of your new inbound flight. March of the Living UK reserves the right to determine the date and time of your inbound flight. Should you not embark on the inbound flight March of the Living UK has booked for you then the return portion of your flight will be deemed forfeited and you will be responsible for purchasing your own ticket home at your expense. Furthermore, you will be responsible for fully indemnifying March of the Living UK for any expenses they have incurred as a result of you having committed any of the acts or omissions for which you have been removed from the Trip. If you are removed from the trip you will need to pay March of the Living UK, the amount of money you received as a subsidy for the trip. This is referring to the subsidy that all Students and Young Adults receive. If March of the Living UK discover you have provided false or misleading information or withheld information regarding your eligibility or non-eligibility to receive funding from March of the Living UK, you will be responsible to pay back the subsidy. For reference the subsidy for a Student is £949 and for a Young Adult it is £849.
6.4 Damage to Property
If you cause any damage to property that does not belong to you, including accommodation, transport, other people’s property and all sites visited, you will be fully liable to pay all associated costs for repair or replacement.
- Protection of Personal Information; you agree as follows:
7.1 Trip Experiences.
For convenience, the term “Trip Experience Information” shall mean, with respect to the Trip and associated experiences:
(i) your name
(ii) your contact details including postal address, email and telephone numbers
(iii) thank-you notes and letters from you
(iv) testimonials or other statements from you regarding your Trip experience
(v) photographs and video that may contain your image, which have been taken from the Trip, whether taken by you, another Trip Participant, a March of the Living UK staff member or volunteer, including any official photographers and/or videographers; and
(vi) other information you wish to provide to us.
7.2 Permission to March of the Living UK.
You hereby give March of the Living UK permission to copy, modify, adapt, distribute, publish, display, exhibit and otherwise use, either in whole or in part, without compensation, your Trip Experience Information, including on the March of the Living UK website, (currently located at http://www.marchofthe living.org.uk), on pages of a March of the Living UK supporter’s website and in educational, advertising, marketing, fundraising and promotional materials prepared for or on behalf of March of the Living UK, including in the Press and on social media. You understand that this permission is perpetual in time and that it encompasses, without limitation, permission under any copyright or right of publicity or privacy that you may have in your Trip Experience Information. You understand and agree that the Trip Experience Information may or may not contain attributions specifically identifying you. In addition, you understand and agree that Trip Experience Information may be obtained through letters, forms, surveys, email correspondence, and your participation in social networking sites, forums and other relevant media sources. March of the Living UK will have the right to modify, reproduce, display or otherwise disseminate the Trip Experience Information, in whole or in part, provided that any modifications or alterations made to Trip Experience Information do not significantly alter or misrepresent the original content.
7.3 No Address Disclosed.
March of the Living UK website and promotional materials in which your Trip Experience Information may appear will not include your contact information, and your contact information will not be disclosed to third parties in the course of preparing your Trip Experience Information for posting or publishing.
7.4 Photos and Film Footage.
You understand and agree that any photos or film footage taken by you on the Trip are solely for your personal enjoyment and may not be distributed for commercial purposes or for any purpose from which you may derive a financial benefit.
7.5 Medical and Personal Information.
All Applicants’ medical and other personal information will be shared with March of the Living UK Staff and Volunteers who are involved in running the Trip.
8.1 Payment – Student.
A £50 non-refundable deposit plus a further £300 for the cost of the trip is required to fully process your application. No monies will be refunded for cancellations made after 28 February 2019. Please note the remaining cost of the Trip (£949) is awarded to you as a generous subsidy.
8.2 Payment – Young Adult.
A £100 non-refundable deposit plus a further £350 for the cost of the trip is required to fully process your application. No monies will be refunded for cancellations made after 28 February 2019. Please note the remaining cost of the Trip (£849) is awarded to you as a generous subsidy.
8.3 Payment – Adult.
A £250 non-refundable deposit plus a further £1,049 for the cost of the trip is required to fully process your application. No monies will be refunded for cancellations made after 28 February 2019.
If a Participant wishes to cancel their place on March of the Living UK they must do so in writing.
9.1 If the Participant cancels prior to 28 February 2019 they will receive a refund of any monies paid minus the non-refundable deposit.
9.2 If the Participant cancels on or after 28 February 2019 they will receive no refund.
9.3 If the Participant cancels after Friday 19 April 2019 or they are a no-show at the airport they will receive no refund and will be liable to pay March of the Living UK the full cost of the subsidy they were receiving. Under extenuating circumstances, March of the Living UK will at its sole discretion waive this clause.
- Valid Passport:
You certify that your passport is valid for at least 6 months from your last day in Poland. If you realise, after the cancellation deadline and after being assigned to a flight that this is not the case, March of the Living UK may cancel your trip, without refunding your monies, if you cannot obtain a new passport in a period of time stipulated by March of the Living UK before the Trip.
- Eligibility Criteria:
11.1 Age Requirements.
You certify that you will be at least 18 years of age at the time of the Trip. Any Applicant under the age of 18 will be dealt with on a case by case application and will need a Parent/Guardian to sign these terms and conditions on their behalf.
11.2 For the Student payment options you must be under the age of 22, at the time of the Trip, or registered in an educational institution as a Student and age 35 or under.
11.3 For the Young Adult Rate you must be age 35 or under, at the time of the Trip.
11.4 An adult is classed as anyone over the age of 35.
11.5 March of the Living is an intense and demanding physical and emotional experience. March of the Living UK Participants will join a bus with other UK Participants. If you had not specified which group you should be allocated to, then we will allocate you to a group that most fits your demographic. Participants who are coming on a Student or Young Adult subsidiary will be required to share a room. If you require a single room, subject to availability, you will need to pay an additional charge. The group will eat, travel, and participate in activities together for the entire duration of the Trip. As you would expect of a trip of this nature, it can be emotionally draining. The days begin early and will go on well into the evening and include long periods of time standing up and walking, and at times on uneven terrain. You will be required to participate in all programming and will spend several hours on bus journeys. You will be required to be able to keep to timings and follow basic instructions such as meeting times and points. If you have a pre-existing medical condition you may be required to provide proof from your doctor that you can medically cope with the Trip. March of the Living UK are willing to make reasonable adjustments to ensure that Applicants can participate. You must contact March of the Living UK prior to applying to discuss any adjustments or concerns related to your physical mobility, mental health or any other disability, incapacity or medical issue that could affect your participation in the Trip. Failure to discuss these conditions with March of the Living UK staff in advance of the Trip may result in your dismissal from the Trip.
11.6 All Participants must attend a pre-trip seminar – date to be confirmed – (London venue) and a post-trip seminar which will be confirmed after the Trip.
11.7 Each Participant certifies that they are fully aware of the social environment and activity levels inherent in participating in this programme and believe that they are physically and mentally capable of handling the intensity of this programme.